What is the best way to create a customer service that’s efficient and effective? Want to know how you can make your support service valuable and helpful for customers? This guide will reveal the 5 most important tips to achieve this goal. More about the author?

The technical support component is a vital part of any business that provides products or services related to technology. No matter how good your product is, if you can’t provide qualified technical support to customers and they are sent a link instead to the knowledgebase it doesn’t really matter.

A negative experience for your customers can ruin a business. It is therefore vital to do everything you can to create a support service that will resolve customer issues quickly and effectively.

What are the five most important things that you need to do in order to reach this goal? What are the most important five?

Communication through multiple channels is important

Instant help is available

Collecting feedback

Thank your clients for their business and follow-up.

Send them only self-help material

Here’s a detailed look at how to implement these ideas.

Multi-channel communication

It is a mistake to only use one communication channel. Some of the largest and most prestigious companies only use one or two communication channels. Some of the largest web hosts only offer support by telephone, which is frustrating to many customers.

Do not make the same mistakes. As many channels of support as you can: Skype, phone, email and social media. It will be easier for customers to get support and their satisfaction level with the service will increase.

Get Help Now

It’s not just quick assistance, but immediate assistance. The best support services respond to customer requests immediately. If you offer live chat, respond as soon as the customer sends their first message. Don’t let them wait for support on the phone. Instead, answer their call instantly.

Collect feedback

You cannot improve your customer service without collecting feedback from every client after a ticket has been successfully resolved. It allows you to identify areas that need to be improved and shows that your customers are important.

Thanks for the Follow Up

Your work does not end when a support ticket has been closed. Ask your clients how they’re doing and if they require any additional assistance. You can also thank them for using your service and express your appreciation. It will improve the customer’s experience with your business.

Do not send them self-help materials

Imagine this scenario: You contact an online support service to ask for help with a problem you are experiencing. The support service responds and provides a link for their knowledgebase. Why is support needed? Why do we still need support staff if all answers can be found in the Knowledge Base? You can find all answers by searching the knowledge base.